The Income Tax Department has announced vacancies for the position of Stenographer Grade – I with 100 posts. Below is a detailed job description for the Stenographer Grade – I role:

Job Title: Stenographer Grade-1

vacancies:100 Posts

Job Responsibilities:

1. Stenographic Duties:
   • Transcribe dictations from superiors, such as officers, into written text with high accuracy and speed.
   • Handle all stenographic tasks, including shorthand writing and typing official documents, letters, and reports.
   • Record meeting minutes, decisions, and summaries as required.
   • Ensure that all transcriptions are completed accurately and on time.
2. Office Administration:
   • Assist in routine office administrative tasks like managing correspondence, filing, and maintaining records.
   • Organize and prioritize work based on urgency and deadlines.
   • Assist in preparing reports, presentations, and official documentation.
3. Communication:
   • Maintain clear and professional communication with internal and external stakeholders.
   • Handle telephone calls, take messages, and route calls to the appropriate department.
   • Coordinate with other departments and help organize meetings, appointments, and events.
4. Data Entry & Document Handling:
   • Perform data entry tasks, including updating official records and databases.
   • Assist in handling confidential documents and ensure they are stored securely.
   • Help with document preparation, scanning, photocopying, and other paperwork duties.
5. Record Maintenance:
   • Keep records of all stenographic work, correspondence, and communications for future reference.
   • Maintain physical and digital filing systems and ensure timely retrieval of documents.
6. Coordination:
   • Coordinate with other staff members, departments, and officials to ensure smooth workflow and timely completion of tasks.
   • Perform additional duties as assigned by superiors, including administrative support in tax-related matters.

Required Skills:

Shorthand Typing: Proficiency in shorthand typing with high accuracy and speed.

Typing Speed: A good typing speed (usually a minimum of 100 words per minute in shorthand and 40 words per minute in typing).

Communication: Strong verbal and written communication skills.

Attention to Detail: Ensure high accuracy in transcription and documentation.

Computer Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment.

Organizational Skills: Strong organizational skills for managing documents, schedules, and priorities.

Confidentiality: Ability to handle sensitive and confidential information securely.

Eligibility Criteria:

• Minimum:
  • 12th Class or equivalent from a recognized Board or University.
  • Candidates should also have proficiency in shorthand and typing.

Age Limit:

• Typically, candidates must be between 18 to 27 years of age.
• Age relaxation is applicable as per government norms:
  • SC/ST candidates: 5 years
  • OBC candidates: 3 years
  • PwD candidates: 10 years (additional relaxation as per applicable rules).

Typing and Shorthand Requirements:

• Shorthand Speed: 100 words per minute (wpm) in shorthand.
• Typing Speed: 40 words per minute (wpm) on a computer (English).

Nationality:

• Candidate must be a citizen of India.

Selection Process:

The selection process typically involves:

1. Written Examination:
   • The written test generally includes multiple-choice questions (MCQs) and may cover general knowledge, reasoning, and English language proficiency.
2. Shorthand Test:
   • Candidates are required to take a shorthand test where they must transcribe dictation at the prescribed speed (100 wpm) in a limited time.
3. Typing Test:
   • Candidates must pass a typing test (on a computer) to check their typing speed, typically requiring a minimum of 40 wpm in English.
4. Document Verification:
   • After clearing the written and skill tests, candidates must undergo document verification to confirm their eligibility.
5. Final Merit List:
   • A final merit list will be prepared based on the performance in the written test, shorthand test, and typing test.

Remuneration:

The pay scale for Stenographer Grade – I typically falls under Pay Band-2 as per the 7th Pay Commission.

The salary includes a basic pay, grade pay, and additional allowances such as House Rent Allowance (HRA), Dearness Allowance (DA), and other benefits provided by the Income Tax Department.

The salary can vary depending on the posting location and government rules.

How To Apply:

Online Application: Candidates must apply online through the official Income Tax Department recruitment portal.

Ensure that all the required information is correctly filled in, including personal details, educational qualifications, and previous experience (if applicable).Upload scanned copies of relevant documents, such as educational certificates, photographs, and proof of age.

Submit the completed application before the specified deadline.

Important Points:

The role requires candidates to work in various shifts and maintain a high level of accuracy while performing shorthand and typing tasks.

The selected candidates may be posted to different regions or offices based on departmental requirements.